Pay, Time Off & Work Hour Calculators
Plan a PTO or vacation request by comparing your current balance with requested hours, days, or an optional date range.
Browser-based estimate
Estimate PTO or vacation time used, remaining balance, and possible pay value from your balance, requested time off, workday length, and optional dates.
This time off calculator provides estimates only. Before relying on the result, compare it with your employer handbook, HR portal balance, pay records, approved requests, and written time off policy.
Enter your current PTO or time off balance, choose whether the balance is shown in hours or days, and set your normal hours per workday. Then choose either a manual request in hours or days or an inclusive start-and-end date range.
If you enter an optional hourly rate, the calculator also estimates the gross pay value of the time off requested. This does not decide whether unused PTO or vacation is payable.
Your PTO balance is the amount of available paid time off shown by your employer. Time off requested is the amount you plan to use for a specific absence, vacation, appointment, or personal day.
To estimate remaining time off, keep the units consistent. If your balance is in days but your request is in hours, the calculator uses your hours-per-workday value to convert both numbers.
Hours per workday is the number of paid hours your employer treats as one full time off day. Many full-time schedules use 8 hours, but part-time, shift, compressed, or alternative schedules can differ.
Estimated remaining balance = current balance - time off requested. If the request is larger than the balance, the calculator shows zero remaining and reports the possible shortfall separately; it does not assume that a negative balance is approved.
Choose the date-range method to estimate the number of calendar days or weekdays in an inclusive start-and-end range. The exclude-weekends toggle removes Saturdays and Sundays from the estimate.
Holiday schedules, part-time schedules, half-days, and employer approval rules are not automatically known, so compare the date result with your actual work schedule and approved request.
Estimated time off value = time off hours used x hourly rate.
This can help you understand the gross pay value of a PTO or vacation request. It is not the same as a payout guarantee, tax estimate, or final paycheck estimate.
PTO, vacation, and sick leave may be separate categories. The PTO vs vacation pay guide explains why the label can matter for accrual, use, rollover, and payout questions.
Do not assume sick leave, vacation, floating holidays, or personal days follow the same rules unless your written policy says so.
This page plans a specific time-off request against a current balance. It does not calculate how PTO accrues over time, convert a balance without a request, or determine a payout amount.
Use a more specific calculator when your main question is accrual, unit conversion, official balance tracking, or gross payout value.
Use the PTO accrual calculator for detailed accrual methods, the PTO payout calculator for payout estimates, and the final paycheck calculator if you are combining PTO with final wages.
Use the PTO hours to days calculator if your balance is listed in days or weeks, the vacation balance calculator if vacation is tracked separately, and the time card calculator if you need to calculate work hours first.
If you are leaving a job soon, download the free final paycheck checklist before relying on a PTO balance or payout estimate.
Convert your current balance and requested time off into the same unit, usually hours. Subtract requested time from your balance to estimate the remaining amount.
If one workday is 8 hours, 40 hours of PTO equals 5 PTO days. If your workday is shorter or longer, divide 40 by your normal hours per workday.
Many full-time schedules use 8 hours as one PTO day, but your employer may use a different value for part-time, shift, or alternative schedules.
Convert your current PTO balance and requested time off into hours, then subtract requested hours from your current balance. Convert back to days if needed.
Yes. Multiply time off hours by your hourly rate to estimate gross pay value. This is not a guarantee of payout or take-home pay.
Usually scheduled workdays matter more than calendar days, but employer policy can differ. Use the weekend toggle for a simple date-range estimate and verify with your policy.
Sometimes. PTO may combine vacation, personal time, and other paid leave, while vacation may be tracked separately. The label can matter for accrual, use, rollover, and payout.
Check your HR portal, pay stub, time off request history, employer handbook, PTO or vacation policy, and any written approval or HR response.
Estimate only: This time off estimate is not legal, payroll, HR, tax, or financial advice. Verify your balance, request status, policy terms, payroll records, and official guidance where relevant.