Paid Time Off Calculator

What This Calculator Estimates

• Requested time in hours and days, remaining balance, and optional hourly value.
• Date-range usage using the workday and weekend settings selected.

What This Calculator Does Not Determine

• Whether a request will be approved or how an employer classifies the leave.
• Accrual caps, carryover, protected leave rights, payroll rules, or policy exceptions.

How the Paid Time Off Calculator Works

Enter your current PTO or time off balance, choose whether the balance is shown in hours or days, enter the requested time off, and set your normal hours per workday. The calculator converts the request into hours and days, then estimates the remaining balance.

If you enter an optional hourly rate, the calculator also estimates the gross pay value of the time off requested. This does not decide whether unused PTO or vacation is payable.

PTO Balance vs Time Off Requested

Your PTO balance is the amount of available paid time off shown by your employer. Time off requested is the amount you plan to use for a specific absence, vacation, appointment, or personal day.

To estimate remaining time off, keep the units consistent. If your balance is in days but your request is in hours, the calculator uses your hours-per-workday value to convert both numbers.

Workday Hours and Remaining Time Off

Hours per workday is the number of paid hours your employer treats as one full time off day. Many full-time schedules use 8 hours, but part-time, shift, compressed, or alternative schedules can differ.

Estimated remaining balance = current balance - time off requested. If the request is larger than the balance, the calculator shows zero remaining balance rather than a negative amount.

Optional Date Range and Weekend Exclusion

If you enter a start date and end date, the calculator can estimate the number of calendar days or workdays in the range. The exclude-weekends toggle removes Saturdays and Sundays from the estimate.

Holiday schedules, part-time schedules, half-days, and employer approval rules are not automatically known, so compare the date result with your actual work schedule and approved request.

PTO Value Estimate

Estimated time off value = time off hours used x hourly rate.

This can help you understand the gross pay value of a PTO or vacation request. It is not the same as a payout guarantee, tax estimate, or final paycheck estimate.

PTO vs Vacation vs Sick Leave

PTO, vacation, and sick leave may be separate categories. The PTO vs vacation pay guide explains why the label can matter for accrual, use, rollover, and payout questions.

Do not assume sick leave, vacation, floating holidays, or personal days follow the same rules unless your written policy says so.

Why This Tool Is Different

This page plans a specific time-off request against a current balance. It does not calculate how PTO accrues over time, convert a balance without a request, or determine a payout amount.

Use a more specific calculator when your main question is accrual, unit conversion, official balance tracking, or gross payout value.

When to Use a More Specific Calculator

Use the PTO accrual calculator for detailed accrual methods, the PTO payout calculator for payout estimates, and the final paycheck calculator if you are combining PTO with final wages.

Use the PTO hours to days calculator if your balance is listed in days or weeks, the vacation balance calculator if vacation is tracked separately, and the time card calculator if you need to calculate work hours first.

If you are leaving a job soon, download the free final paycheck checklist before relying on a PTO balance or payout estimate.